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The questionnaires page is designed to allow you to send questionnaires to all patients at once (rather than having to do this in each individual record), as well as being able to download the data from completed questionnaires.
If your team has advanced questionnaires enabled in the UI, you will see advanced questionnaires on this page.
How do I send a questionnaire to every
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patient in my team?
To send a questionnaire to every patient in a team, click ‘Send questionnaire’ on the questionnaire page, select the correct questionnaire and click ‘Start’ to send this to all patients.
The questionnaire will be sent to all patients in the team. Patients that have registered and unregistered patients with an email address in their record will receive an email notification.
If your team has advanced questionnaires enabled in the UI, you cannot send a questionnaire to all patients in your team. This functionality will be released early 2025.
How do I send a questionnaire to one patient?
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The patient will receive an email notification prompting them to complete the questionnaire. Once they have completed it, you will receive an email with a link to read the answers. You can also view completed questionnaires on the 'Messages' screen.
Advanced questionnaires - How do I allow patients to edit their answers after submission?
If you have advanced questionnaires enabled in the UI, you will see the ‘Allow patient to edit answers after submission’ box when choosing a questionnaire to send. When this box is checked, the patient will be able to amend their answers after submission. If the box is not checked, the patient will not be able to amend the answers after submission.
How do I download questionnaire responses?
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Questionnaires that are no longer needed can be hidden by PKB should it be requested. This may mean that a questionnaire you have previously sent to a patient is no longer available to be sent out and will not appear in the questionnaire drop down box. PKB can however, make the questionnaire visible again, should you require it.
Advanced questionnaires
If your team has advanced questionnaires enabled in the UI, you will be able to export the responses to advanced questionnaires. The CSV file that is exported is structured differently to the simple questionnaire CSV export. Previously, the export file had one row per patient, with each question represented as a column. For advanced questionnaires, the file has one row per answer, with the questions and answers represented as key/value pairs. This means that if a questionnaire has 10 questions, there will be 10 rows per patient’s response.
Clinical codes associated with questions and answer options are also represented as columns on the CSV file. See the attached CSV file for an example GAD7 questionnaire export.
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